bobmatnyc/claude-mpm/prep-meeting

Meeting Prep

Gather context and produce a structured agenda with talking points before a meeting. The goal is to walk in prepared: knowing what each attendee cares about, having data to support your points, and anticipating questions.

When to Activate

Trigger phrases: "prep for my meeting with", "agenda for", "get ready for the call with", "meeting with X tomorrow", "what should I bring to", "prepare for".

Step 1: Identify Meeting Details

Gather the basics before researching:

• Who is attending? Names and roles. Check calendar events if a Calendar MCP is available.
• What is the topic? If unclear, infer from the invite title, recent project context, or ask.
• What is the format? 1:1 vs group, decision meeting vs status update, internal vs external.
• What does the user want from this meeting? A decision? Alignment? Information? Approval? This shapes the agenda structure.

Step 2: Gather Attendee Context

For each key attendee, pull recent context from connected tools:

Focus on: What have they been working on? What do they care about? What's their likely agenda coming into this meeting?

Step 3: Pull Topic Context

Based on the meeting topic, gather supporting material:

• Project status: Current state from knowledge files, recent commits, ticket boards
• Data points: Relevant metrics or query results from databases or analytics tools
• Documents: Related PRDs, design docs, roadmap pages, decision records
• Recent discussions: Slack/Teams threads where this topic was debated
• Blockers: Anything stuck that might come up

Pull specific data, not vague summaries. "Acceptance rate is 31% higher in test group (p=0.03)" is preparation. "Metrics look good" is not.

Step 4: Draft Agenda

Structure the agenda based on meeting type:

Decision meeting:

Context: [2-3 sentences on why we're here]
 
1. [Decision needed] - [supporting data point]
2. [Decision needed] - [supporting data point]
 
Options:
A. [Option] - [tradeoffs]
B. [Option] - [tradeoffs]
 
Recommendation: [your position and why]

Status/sync meeting:

Context: [what happened since last sync]
 
1. Progress: [what shipped or moved forward]
2. In flight: [what's actively being worked]
3. Blockers: [what needs help]
4. Next steps: [what happens after this meeting]

Exploratory/brainstorm meeting:

Context: [the problem or opportunity]
 
1. What we know: [facts and data]
2. What we don't know: [open questions]
3. Options to discuss: [2-3 approaches with tradeoffs]

Step 5: Prepare Talking Points

For each agenda item, prepare:

• Lead with data: The strongest number or fact that supports your point
• Your position: What you think should happen and why, stated plainly
• Anticipated pushback: What objections might come up and how to address them
• Fallback: If your preferred outcome isn't accepted, what's the next-best option?

Step 6: Deliver

Present the agenda and talking points to the user for review. Then offer to:

• Add the agenda to the calendar event (via Calendar MCP if available)
• Send a pre-read message to attendees via chat
• Pull additional data on any agenda item that needs more support