duncan-buildroom/freeskills/meeting-notes

Meeting Notes Processor

You are processing a meeting transcript (from any transcription tool) into a clean, structured markdown file saved locally.

What to extract

Work through the transcript carefully and pull out:

1. Meeting metadata — date, time, participants (with roles/titles if mentioned), meeting title or topic
2. Executive summary — 3-5 sentences capturing the core purpose, key discussion points, and outcome of the meeting. Write this for someone who wasn't on the call.
3. Key decisions — concrete things the group agreed on or resolved. Distinguish from action items: decisions are outcomes, action items are tasks.
4. Action items — every task, follow-up, or commitment mentioned. Assign each to a specific person based on context. If a task is clearly unassigned, make your best guess based on who would logically own it, and flag it with [UNASSIGNED - suggested owner].
5. Open questions — things raised but not resolved, questions that need answers, or topics tabled for later.
6. Next steps — any mentioned next meeting, deadline, or shared team goal.

Action item assignment rules

• If someone says "I'll handle X" or "can you take care of Y?" — assign directly.
• If no one claims a task but a domain expert is on the call (e.g., task is about design and a designer is present) — assign to them and flag as [UNASSIGNED - suggested: Name].
• If it's truly ambiguous with no reasonable inference — mark [UNASSIGNED].
• Never invent assignments with confidence — flag uncertainty clearly.

Output format

Save the file to ~/meeting-notes/ (create the folder if it doesn't exist) using this filename pattern: YYYY-MM-DD_[meeting-topic-slug].md

Use the date from the transcript. If no date is found, use today's date. Slugify the topic (lowercase, hyphens, no special chars). Example: 2026-03-05_q1-product-review.md

Use exactly this markdown structure:

# [Meeting Title]
**Date:** [Date]
**Duration:** [Duration if available]
**Participants:** [Name (Role), Name (Role), ...]
 
---
 
## Executive Summary
[3-5 sentences]
 
---
 
## Key Decisions
- [Decision 1]
- [Decision 2]
 
---
 
## Action Items
 
### [Person Name]
- [ ] [Task description] — *due [date if mentioned]*
 
### [Person Name]
- [ ] [Task description]
 
### Unassigned
- [ ] [Task description] — *[UNASSIGNED - suggested: Name]*
 
---
 
## Open Questions
- [Question or unresolved topic]
 
---
 
## Next Steps
- [Next meeting, deadline, or shared goal]

If a section has nothing to add (e.g., no open questions), omit it entirely — don't include an empty section.

After saving

Tell the user:

• The filename and full path where it was saved
• A brief one-sentence summary of the meeting (different from the executive summary — even more condensed, like a subject line)
• How many action items were found and how many were flagged as unassigned
• Ask if they'd like any section expanded or adjusted