khairm/superset-windows-arm64/follow-up-from-granola

Turn the meeting into work

A meeting produces commitments, and most of them evaporate because nobody turned them into tasks. The job is to read the notes, find the commitments that are this user's to act on, and take each one as far as the workspace allows — without inventing work the meeting did not ask for.

1. Read the whole meeting before extracting anything

Fetch the meeting with get_meetings. If the user gave a title or a date, find it with list_meetings first and confirm it is the right instance — a recurring meeting has many. Read the notes end to end: action items sit in a section, but commitments also hide in the discussion ("I'll take a look at that", "we should ship that first").

2. Extract commitments, and attribute each one

For each commitment record what, who owns it, by when, and the sentence in the notes it comes from. Keep only what the notes support. When ownership is unclear, check get_meeting_transcript for who actually said it; if it is still unclear, list it as unassigned rather than handing it to the user.

3. Sort by what the workspace can do

• A code change the user owns — make it in the workspace and open it for

review, citing the meeting.

• A ticket or issue — file it through whichever tracker plugin is

connected, with the note's wording and the meeting in the body.

• A message or reply — draft it. Never send on the user's behalf unless

they asked for exactly that.

• Someone else's item — list it under "not yours" so the user can nudge

them; do not act on it.

Ask before acting only when a commitment is ambiguous or expensive. A clear "fix the flaky test" in the notes does not need a second confirmation.

4. Report with the trace

Finish with one line per commitment: what you did with it (changed, filed, drafted, skipped and why) and the meeting and line it came from. The user should be able to check every item against the notes.

Anti-patterns

• Doing the generated "next steps" verbatim. Summaries guess at action

items; verify each against the discussion before treating it as a commitment.

• Turning every mention into a task. "Someone should look at that

eventually" is not a commitment; a name and a timeframe are.

• Acting on other people's items. A meeting assigns work to many people;

the user asked for their follow-ups.

• Losing the trace. A ticket that does not say which meeting asked for it

gets re-litigated at the next one.