lubluniky/ubot/meeting-notes

Meeting Notes

Process meeting transcripts or rough notes into structured summaries with decisions, action items, and follow-ups.

Usage

Share meeting notes, a transcript, or a recording summary, and I will organize it into a structured format with key decisions and action items extracted.

Capabilities

• Structure raw notes into organized meeting summaries
• Extract decisions, action items, and open questions
• Identify owners and deadlines for action items
• Highlight items that need follow-up
• Track recurring meeting topics over time

Meeting Summary Format

# Meeting: [Title]
**Date:** [Date]
**Attendees:** [Names]
**Duration:** [Length]
 
## Summary
[2-3 sentence overview of what was discussed and decided]
 
## Decisions
-[Decision 1 -- who decided, rationale if noted]
-[Decision 2]
 
## Action Items
-[ ] **[Owner]**: [Task description] (due: [date])
-[ ] **[Owner]**: [Task description] (due: [date])
 
## Discussion Notes
### [Topic 1]
-[Key points discussed]
-[Different viewpoints if any]
 
### [Topic 2]
-[Key points discussed]
 
## Open Questions
-[Question that was raised but not resolved -- who should answer]
 
## Follow-ups for Next Meeting
-[Items to revisit]

Processing Guidelines

Extracting Decisions

Look for signals like:

• "We decided to..."
• "Let's go with..."
• "The plan is..."
• "We agreed that..."
• Consensus statements after discussion

Extracting Action Items

Look for signals like:

• "[Person] will..."
• "Can you [do something] by [date]?"
• "I'll take care of..."
• "Next step is..."
• "TODO:" or "Action:"

For each action item, capture:

• Who is responsible
• What they need to do (specific and actionable)
• When it is due (if mentioned)

Handling Ambiguity

• If the owner is unclear, note it: "TBD: [task] (needs owner)"
• If the deadline is unclear, omit it rather than guess
• If a decision seems tentative, note it: "[Decision] (tentative, pending [condition])"

After Processing

Offer to:

• Add action items to TASKS.md (if task-management skill is available)
• Send a summary to attendees
• Create follow-up reminders

Example Prompts

• "Here are my notes from today's standup, organize them"
• "Process this meeting transcript into a summary"
• "Extract the action items from these notes"
• "What decisions were made in this meeting?"

Tools

• read_file: Read meeting notes or transcripts
• write_file: Save structured meeting summaries
• edit_file: Update existing meeting notes
• list_dir: Find meeting note files