openteams-lab/openteams/ashby-automation

Ashby Automation

Automate your Ashby ATS recruiting operations directly from Claude Code. Create candidates, post jobs, manage applications, view interview schedules, and search your talent pipeline -- all without leaving your terminal.

Toolkit docs: composio.dev/toolkits/ashby

Setup

1. Add the Rube MCP server to your Claude Code config with URL: https://rube.app/mcp
2. When prompted, authenticate your Ashby account through the connection link provided
3. Start automating your recruiting workflows with natural language

Core Workflows

1. Manage Candidates

Create, list, search, update, and retrieve detailed candidate information.

Tools: ASHBY_CREATE_CANDIDATE, ASHBY_LIST_CANDIDATES, ASHBY_SEARCH_CANDIDATES, ASHBY_GET_CANDIDATE_INFO, ASHBY_UPDATE_CANDIDATE

Create a candidate named "Jane Smith" with email jane@example.com and LinkedIn profile https://linkedin.com/in/janesmith

Key parameters for ASHBY_CREATE_CANDIDATE:

• name (required) -- full name of the candidate
• email -- primary email address
• phoneNumber, linkedInUrl, githubUrl, websiteUrl -- contact/social profiles

Key parameters for ASHBY_SEARCH_CANDIDATES:

• email -- exact email match
• name -- partial name match

Key parameters for ASHBY_LIST_CANDIDATES:

• perPage (max 100) / cursor -- pagination
• syncToken -- for incremental updates since last sync

2. Create and List Jobs

Post new job openings and browse existing positions.

Tools: ASHBY_CREATE_JOB, ASHBY_LIST_JOBS, ASHBY_GET_JOB_INFO

Create a new "Senior Software Engineer" job in team dept-123 at location loc-456 with brand brand-789

Key parameters for ASHBY_CREATE_JOB:

• title (required) -- job title
• teamId (required) -- department/team ID (from list departments)
• locationId (required) -- office location ID (from list locations)
• brandId (required) -- employer brand ID (from list brands)
• defaultInterviewPlanId -- required to open the job for applications
• jobTemplateId -- pre-populate from a template

Key parameters for ASHBY_LIST_JOBS:

• perPage (max 100) / cursor / syncToken -- pagination and incremental sync

Note: Newly created jobs start in "Draft" status. You must set a defaultInterviewPlanId to open/publish the job.

3. Manage Applications

Create applications to connect candidates to jobs and track their progress.

Tools: ASHBY_CREATE_APPLICATION, ASHBY_LIST_APPLICATIONS

Apply candidate cand-abc123 to job job-xyz789 with source src-referral

Key parameters for ASHBY_CREATE_APPLICATION:

• candidateId (required) -- UUID of an existing candidate
• jobId (required) -- UUID of an existing job
• sourceId -- UUID of the application source (LinkedIn, Referral, etc.)
• creditedToUserId -- UUID of recruiter/referrer to credit
• interviewStageId -- place directly into a specific stage (defaults to first stage)

Key parameters for ASHBY_LIST_APPLICATIONS:

• perPage (max 100) / cursor / syncToken -- pagination and incremental sync

4. View Interview Schedules

List scheduled interviews with timing, interviewer, and candidate details.

Tool: ASHBY_LIST_INTERVIEW_SCHEDULES

Show me all upcoming interview schedules

Key parameters:

• perPage (max 100) / cursor -- pagination
• syncToken -- incremental sync for changed schedules

5. Candidate Notes

View internal notes, observations, and recruiter comments on candidates.

Tool: ASHBY_LIST_CANDIDATE_NOTES

Show me all notes for candidate cand-abc123

• Retrieves all notes added by recruiters and hiring team members
• Useful for reviewing interview feedback and internal assessments

6. Pipeline Reporting

Combine listing tools to build hiring pipeline reports.

Tools: ASHBY_LIST_CANDIDATES, ASHBY_LIST_APPLICATIONS, ASHBY_LIST_JOBS

List all applications to see the current state of our hiring pipeline

• Use syncToken for incremental data fetches (efficient for recurring reports)
• Combine candidate, application, and job data for full pipeline visibility
• Paginate through all results with cursor for complete datasets

Known Pitfalls

• Jobs start in Draft: Newly created jobs via ASHBY_CREATE_JOB start in "Draft" status and cannot accept applications until a defaultInterviewPlanId is set and the job is opened.
• Four required fields for jobs: ASHBY_CREATE_JOB requires title, teamId, locationId, and brandId. Use list departments, locations, and brands endpoints to discover valid IDs.
• Candidate before application: A candidate must exist before creating an application. Always create or find the candidate first, then create the application.
• Cursor-based pagination: All list endpoints use cursor-based pagination with perPage (max 100) and cursor. You cannot jump to arbitrary pages -- you must iterate sequentially.
• `syncToken` for efficiency: Use syncToken from previous responses to fetch only changed records. This dramatically reduces API calls for recurring workflows.
• UUID format everywhere: All IDs (candidates, jobs, applications, stages) are UUIDs. Passing malformed IDs returns 400 errors.
• Search limitations: ASHBY_SEARCH_CANDIDATES supports exact email match or partial name match, but not combined queries or other fields. For broader searches, use ASHBY_LIST_CANDIDATES with pagination.

Quick Reference

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