Skill v1.0.0
currentAutomated scan100/100version: "1.0.0" name: priority-planner description: Helps managers cut through noise and identify their highest-leverage actions for the day or week. Aggregates signals from calendar, triage, team context, and OKRs/goals. Presents a suggested focus list grouped by urgency, importance, and investment. The manager reviews and adjusts. Supports effective execution and prioritisation.
Priority Planner
Principle: "You are responsible." The skill proposes, the manager decides. This is not a task manager. It's a thinking partner for prioritisation.
Aggregates signals from multiple sources to surface the manager's highest-leverage actions.
When to Use
- Start of day: "what should I focus on today?"
- Start of week: "plan my week"
- When overwhelmed: "help me prioritise"
- After a triage: "fold these into my priorities"
Instructions
If any MCP connector is unavailable, follow the connector unavailability protocol in ../../references/operating-principles.md.
1. Determine Scope
Ask or infer whether this is a daily or weekly plan:
- Daily: focus on today's calendar, current triage, immediate needs
- Weekly: broader view including upcoming deadlines, OKRs, team development
2. Load Goals
Before gathering signals, load the manager's goals. These are the lens through which everything gets prioritised.
From `manager-context/manager-goals.md`:
- The manager's own OKRs and goals
- Their manager's key priorities
- Upcoming personal milestones and deadlines
From Notion/Drive (if goals location is known):
- Pull the latest version of OKRs in case they've been updated since setup
If no goals are found:
⚠️ I don't have your goals on file. Without them I can prioritise by urgency, but not by impact alignment.Run /setup or tell me your current OKRs so I can connect your priorities to what matters most.
3. Gather Signals
Pull from multiple sources:
Calendar (today or this week):
- Meetings scheduled and their topics
- Free blocks (potential focus time)
- Deadlines tied to calendar events
Triage results (if /triage-messages was recently run):
- Any 🔴 "Needs Decision" items still unresolved
- 🟡 Team needs awaiting attention
- Customer items flagged
Manager Context (from manager-context/):
- Team members' current projects and any known blockers
- Development conversations due
- 1:1s this week and prep status
- Triage rules (VIPs, hot channels) from
triage-rules.md
Notion:
- Search for OKRs, quarterly goals, team priorities docs
- Any pages tagged with deadlines or milestones
Slack:
- Threads where the manager promised to follow up
- Open questions directed at the manager
4. Categorise into Buckets
Group everything into three categories (inspired by Eisenhower):
🔴 Urgent: Time-Sensitive Decisions Things where someone is blocked or a deadline is imminent:
- Decisions only the manager can make
- Escalations that need resolution today
- Deadlines within 24-48 hours
- Framework: Execution
🟡 Important: High-Impact Work Things that move OKRs and team goals forward:
- Strategic work (planning, decision-making, alignment)
- Cross-functional alignment needed
- Customer-related actions that affect account health
- Framework: Delegation & Execution
🟢 Invest: Development & Strategic Thinking Things that compound over time but rarely feel urgent:
- 1:1 preparation and development conversations
- Team health check-ins
- Hiring pipeline attention
- Strategic thinking and planning
- Framework: People Development
5. Produce the Plan
Read references/output-template.md for the full output template structure.
6. Present and Iterate
Here's a suggested priority plan. This is a starting point. Adjust based on your judgment. Want me to:- Move anything between categories?- Add something I missed?- Prep for any of these items?
Important Notes
Read ../../references/operating-principles.md for shared operating principles (data scope, DM flagging, signals vs diagnoses, connector unavailability).
Additional notes specific to this skill:
- Never prescribe. Use "I'd suggest", "Consider". The manager knows context the tool doesn't.
- The Invest bucket is crucial. Don't let it be empty. Great managers always invest time in development, even when busy.
- Connect to frameworks. Note which management framework dimension (from
manager-context/management-framework.md) an action supports. - Don't just list everything. The "What I'd Deprioritise" section is often more valuable than the priority list itself.
- Time-box awareness. If the calendar is packed, don't suggest 8 hours of focus work. Be realistic.
- Goal alignment is the core insight. If there's persistent drift between daily activity and goals, say so clearly.
- Be honest about drift. Don't sugarcoat. If 80% of time is reactive and 0% on OKRs, name it.