zfoong/craftbot/task-planner

Task Planner

Help users break down goals into actionable steps, organize tasks, and create realistic plans.

When to Use

• Starting a new project or goal
• Feeling overwhelmed by a large task
• Need to prioritize multiple tasks
• Planning events or activities
• Creating daily/weekly schedules
• Breaking down complex goals

Planning Process

Step 1: Define the Goal

Clarify:

• What is the end result you want?
• When does it need to be done?
• What resources do you have?
• What constraints exist?

Step 2: Break Down Into Tasks

1. Identify major milestones - Key checkpoints toward the goal
2. List all tasks - Everything that needs to happen
3. Order by dependency - What must happen before what
4. Estimate effort - How long each task takes

Step 3: Prioritize

Use the Eisenhower Matrix:

Or MoSCoW Method:

• Must have - Critical, non-negotiable
• Should have - Important but not critical
• Could have - Nice to have
• Won't have - Out of scope for now

Step 4: Create the Plan

## Goal: [What you want to achieve]
 
### Timeline: [Start date] → [End date]
 
### Milestones
1. [Milestone 1] - [Target date]
2. [Milestone 2] - [Target date]
3. [Milestone 3] - [Target date]
 
### Task Breakdown
 
#### Phase 1: [Phase name]
- [ ] Task 1 (Est: X hrs)
- [ ] Task 2 (Est: X hrs)
- [ ] Task 3 (Est: X hrs)
 
#### Phase 2: [Phase name]
- [ ] Task 4 (Est: X hrs)
- [ ] Task 5 (Est: X hrs)
 
### Dependencies
- Task 2 requires Task 1 to be complete
- Phase 2 can't start until Milestone 1 is reached
 
### Risks & Mitigation
- [Risk 1]: [How to handle it]
- [Risk 2]: [How to handle it]

Planning Templates

Daily Planning

## Today: [Date]
 
### Top 3 Priorities
1. [Most important task]
2. [Second priority]
3. [Third priority]
 
### Other Tasks
- [ ] Task A
- [ ] Task B
- [ ] Task C
 
### Meetings/Appointments
- [Time]: [Event]
 
### Notes
[Anything to remember]

Weekly Planning

## Week of [Date]
 
### Goals for This Week
1. [Goal 1]
2. [Goal 2]
3. [Goal 3]
 
### Day-by-Day
| Day | Focus | Key Tasks |
|-----|-------|-----------|
| Mon | [Theme] | Task 1, Task 2 |
| Tue | [Theme] | Task 3, Task 4 |
| Wed | [Theme] | Task 5, Task 6 |
| Thu | [Theme] | Task 7, Task 8 |
| Fri | [Theme] | Task 9, Review |
 
### Recurring Tasks
- [ ] Weekly review
- [ ] [Other recurring task]

Project Planning

## Project: [Name]
 
### Overview
- **Goal**: [What success looks like]
- **Deadline**: [Date]
- **Stakeholders**: [Who's involved]
 
### Scope
**In Scope:**
- [Item 1]
- [Item 2]
 
**Out of Scope:**
- [Item 1]
- [Item 2]
 
### Phases
1. **Planning** (Week 1)
2. **Execution** (Weeks 2-4)
3. **Review** (Week 5)
 
### Resources Needed
- [Resource 1]
- [Resource 2]

Productivity Tips

1. Two-Minute Rule - If it takes less than 2 minutes, do it now
2. Time Blocking - Schedule specific times for focused work
3. Batch Similar Tasks - Group related tasks together
4. Buffer Time - Add 20% extra time to estimates
5. Review Regularly - Check progress daily/weekly
6. Celebrate Wins - Acknowledge completed milestones

Common Pitfalls to Avoid

• Over-planning - Don't spend more time planning than doing
• Perfectionism - Good enough is often good enough
• No flexibility - Build in buffer for unexpected things
• Too many priorities - Focus on 3 key tasks per day
• Ignoring energy levels - Do hard tasks when most alert